From time to time, regulators may conduct a workplace audit for a snapshot of how an employer runs the business. Documentation in nursing profession is relatively the most important tool to be used in maintaining the global standard of giving proper care to the patient, that can be passed on to the next generations of nurses all over the world. They reuse successful project plans, business cases, requirement sheets, and project status reports to help them focus on their core competency of managing the project rather than balancing the unmanageable paperwork. Don't worry! It is factual, not judgmental. Documentation is especially important within the IT and network administration professions. Documentation sets expectations, provides clarity, and creates safety nets. The documentation also describes the actions that were taken in notable instances such as providing formal employee recognition or taking disciplinary action. It is important that managers maintain this documentation on all of their reporting staff members. It prevents vendors from talking a great game but playing "dumb" when it comes to the deliverables. This environment is supported by the manager's professional documentation of employee performance—both laudatory behavior and actions in need of correction or improvement. However, this list is often referenced during the course of the project by the designers, the developers, and the client. Employees are expected to sign this documentation to acknowledge they have received a copy, and have reviewed the contents in their entirety. Policies, procedures, the employee handbook, and performance development plans are also forms of documentation that record expected employee behavior and workplace requirements to maintain an orderly, fair workplace in which employees know what is expected from them. Documentation plays so and integral part in any practitioner’s process, it would wise to maximize the usefulness of documentation. Let’s do this. Tracking these results following the launch of a project helps us analyze how successful our project was, determine what next steps will be, and understand how valuable our efforts were. Organizations can use the documentation they keep in other ways. One of the first and most important principles taught in Nursing School is this: “If you didn’t document it, you didn’t do it.” Often, teams must move strategic goals and recommendations up the pipeline for approval, sign-off, and budget allocations. Why is Process Documentation Important? Makes too many commitments with limited hours to fulfill them. Documents can be exciting, inspiring, and creative forms of expression. For many of our partners, we know that we want to see very specific metrics move in measurable and meaningful ways. Documentation is so important in any treatment process; the lack of documentation not only may seem negligible but could quite possible be deemed negligible. This post explores the importance of documentation in the interactive strategy and web design world that Fastspot works within. Maintaining these records allows the employer and employee to preserve a written history of the happenings and discussions that occurred around any specific event. The manager responded: What help had you needed? Documentation is the written and retained record of employment events, and plays a critical role in managing employee relationships with the company. This will speed up a developer's learning curve significantly. Documentation should be as important to a developer as all other facets of development. NetVercity Recommended for you. Enjoy the videos and music you love, upload original content, and share it all with friends, family, and the world on YouTube. These may include procedures, work instructions, and computer software instructions to name a few, but for purposes of the human resources function, these are the common uses of documentation. Documentation is created by exposing a strategy that demonstrates the process by which a solution is being achieved, one that marries different variables from design through development and implementation. Posting documentation is important for employees to understand their rights and obligations to maintain a safe workplace. Capturing detail and specificity helps those industries heavily reliant on documentation better manage compliance, reporting, and in the instance of law enforcement, bring criminals to justice. Documentation, when done successfully, can keep forward momentum in place and keep the team focused. Why is that? Additionally, documentation creates trust. Mary is unreliable. This paper trail will also serve as reminders to new members of the team who come on board mid-project and need to catch up. Specifically in nursing, documentation helps to establish continuity of a patient’s care, justify clinical reimbursement, safeguard providers from malpractice, and foster communication amongst rotating providers. The author implies the documentation process can slow down the creative process to the point where you either: I think this is an oversimplification of documentation, and when, where, and why it's important to a project. We often can't see something clearly until it is clearly written out before us. An employee's record of documentation is a written account of his or her actions, discussions, performance coaching incidents, witnessed policy violations, disciplinary actions, positive contributions, reward and recognition, investigations, failure to accomplish requirements and goals, performance evaluation, and more. Many of us were told by parents to write down pro and con lists before making big decisions. At Fastspot our "throughput" is anything but low, and our productivity is accomplished with a small team that prides itself on efficiency. Documentation can play a pivotal role in ensuring your business’ success. Why User Documentation Is Important. This treating of one employee differently than the others could be construed as discrimination at a later date. Business rules documentation help new additions to the team adapt faster to the working habits of the company. Basecamp proposes that the act of documentation and creation of project artifacts is a symptom of a bottleneck in the value chain. I find myself interviewing designers and developers these days and spending as much time looking at their writing skills as I do their technical and design skills. Information sharing is very important for effective safeguarding, identification, assessment, and risk management. Information? These records are made up of government and legally mandated elements, documents required by company policy and practice, documents suggested by best human resources practices, and formal and informal record keeping about employment events. Today I was reading a post on Basecamp's blog Signal vs. Ain’t nobody got time for that. This article addresses the importance of documentation, why teachers should document, and what teachers should document. This doesn't need to be the case if we throw out what we think documentation means and seek to find more meaningful ways to integrate the process of documentation. This documentation also includes permanent records such as the signed employment application, written employment references, application materials such as resumes and cover letters, and background checks. Translating all these sources of information into a coherent narrative, is crucial. Great communication is and will always be at the heart of any business. This document is formed after meetings and is based on collaborative discussions and fact-finding sessions and research. This is an in-depth article, so you might want to bookmark this page and reference it as you go through the phases outlined below. In this article, I’ll argue why documenting your code will lead to becoming a better developer, and will contribute to being a great team member. It’s never been more important for healthcare providers to focus on accurate clinical documentation. Why Are Good Documentation Practices So Important - Duration: 3:12. Accurate documentation has always been essential for quality patient care and reimbursements but, over the past decade, it has become more beneficial than ever before. Without documentation, we often find ourselves in never-ending circles. The documentation sets things in stone. As well as being useful for effective communication, good documentation helps all staff to understand the current care needs of a client. This is why we find sketchbooks so helpful in our general workflow, and why we give them out during client kick-off meetings and during research phases. #Technical writing #Importance of technical writing #why technical documentation is important #importance of product documentation. TL;DR: Documentation is VERY important! Website redesign projects can have hefty price tags, and it's helpful to know if that money was well spent. Mark is usually late for work. I also just have to say I find it ironic that someone at 37signals is talking about documentation being a waste of time when their most popular product, Basecamp (which we use and very much like), is essentially an application for better organizing and sharing documentation. We will never spam or share your address. We'd love to hear from you. It reminds, reinforces, clarifies, and limits the scope of the project. These stakeholders often don't have time to sit through the nitty gritty of the conversions and brainstorming exercises, but they do need to see the final documentation. Yet no one here would argue on the pointlessness of our documentation. We've all sat through great meetings only to see good ideas forgotten, see tasks fall to the wayside, and get stuck in those frustrating loops of "well ... we talked about this, so I assumed it was going to happen." Documentation may also be informal as in a manager's record of his or her discussions with an employee over the course of a year. Business rules documentation can easily be supported with requirements documents if available. Freeze ideas in the form of documents, diagrams, and requirements until they are ready to go later on in the process. Documents can be "living" data, intended to be evolving road maps that can empower a client team long after the vendor has left and the project deliverables have been handed over. May 2: Mary promised the first draft of the product proposal would be available for review at today’s weekly meeting. Why is documentation of prime importance in Project Management? Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. Documenting your success metrics early on ensures you'll look to monitor the right things as the site is built, launched and sustained over the life span of the project. I suspect the issue is not with documentation, but with the types of documents being created for the purposes set in place. In a legal proceeding, documentation about an employee's past performance is often critical to the outcome the employer experiences from the event. We want to capture ideas before they float away, and I encourage everyone at Fastspot to keep their notebooks with them day and night. Having documentation not only promotes consistency in your processes, but it also sets a standard. Kept aside from the employee personnel file, other paperwork such as the I-9 form (that verifies the employee's eligibility to work in the U.S.) is also maintained, as are medical records, FMLA records, and so forth. Documentation communicates the quality of clinical care that providers are delivering to patients and serves as a means to facilitate the continuum of care, from EM to HM and beyond. Want to Know the Best Practices for Employee Personnel Files? This in turn promotes continuity of support and care. Records are also the written statements of the accused, the accuser, and witnesses to hostile workplace events that involve employee misconduct such as sexual harassment or another serious transgression. Documentation may be formal and retai… Documentation is also the written record of the statements of the accused, the accuser, and witnesses to hostile workplace events that involve employee misconduct such as sexual harassment. These samples provide an overview of what effective documentation looks like versus documentation that is written incorrectly. Just as the design process should seek to create something perfect and useful for the users and the client, so should the documentation. One of our documents is the Creative Brief. Documentation can be used to prompt or remind staff or family members of specific actions. Great documentation just takes that communication and puts it in a manageable framework that everyone can access for success. Please seek legal assistance, or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This article also addresses how documentation could come in handy if any questions arise later in the semester. It describes events as they occur, not based on the beholder's opinions and thoughts about the event. An FAQ document can speed resolution for data issues that come up over and over with previously identified solutions or workarounds. Documentation can help increase future share price, by making it easier to understand the processes of a company and determine its value. Experienced project managers excel at making and following standard templates for their project documents. It provides a sense of accountability, and it gives teams something to cross check against. Why (Good) Documentation Is So Important October 06, 2014, written by Daniel L. W. Ha... Let’s imagine you’re watching a re-run of Law and Order , and you’re following along with how the investigation and proceedings take place. This tendency to assume documentation is a waste of time greatly devalues the importance of clarifying important issues and goals in writing. ... is extremely important. Here’s what you need to know: Importance of Documentation What is making you so busy that you didn’t have time to follow through on your commitment? In healthcare, usage, need and importance of code documentation and coding have increased significantly in the past decades. Documentation adds an anxiety to a greenhorn project manager. What do you think? Documentation mitigates risks and reduces the chance of malpractice. In Case of Audit. Why is proper medical documentation important? Getting the Most Out of Your Team. When documentation is a recording of a strategic and creative process focused on clearly outlining issues, goals, recommendations, and guidelines, and created in a way that empowers collaboration and revisions in the future, it is one of the most important phases of any project.